When using mobile devices to accomplish work tasks, consider implementing the following five overlooked security measures.
This is particularly important if your employees are using their own personal devices to access company e-mail and data. If that employee leaves, are you allowed to erase company data from their phone? If their phone is lost or stolen, are you permitted to remotely wipe the device – which would delete all of that employee’s photos, videos, texts, etc. – to ensure YOUR clients’ information isn’t compromised?
Further, if the data in your organization is highly sensitive, such as patient records, credit card information, financial information, and the like, you may not be legally permitted to allow employees to access it on devices that are not secured, but that doesn’t mean an employee might not innocently “take work home.” If it’s a company-owned device, you need to detail what an employee can and cannot do with that device, including “rooting” or “jailbreaking” the device to circumvent security mechanisms you put in place.
Requiring a strong password will go a long way for securing your business assets. Passwords should be at least 8 characters and contain lowercase and uppercase letters, symbols and at least one number. On a cell phone, requiring a passcode to be entered will go a long way in preventing a stolen device from being compromised.
Encryption is the most effective way to achieve data security. To read an encrypted file, you must have access to a secret key or password that unlocks (decrypts) the data.
If you find a laptop was taken or a cell phone lost, remote “kill” or wipe software will allow you to disable the device and erase all sensitive data remotely.
If you implement a remote wipe software, you’ll need to have a backup of everything you’re erasing. To that end, make sure you are backing up all mobile devices including laptops so you can quickly restore the data.
While these five recommendations are a good start, many organizations that are heavily using mobile devices or are handling highly sensitive data such as credit card numbers, financial information, social security numbers or medical records need to be far more diligent about monitoring and securing all mobile devices.
If you are interested in learning how you can strengthen your mobile security profile, contact our team and we can dive into different products and services that can strengthen your security stance.